Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Gmail is an excellent tool for business use, even more than many business owners may realize. Did you know that it even has the capability to keep itself organized? For today’s tip, we’ll go over how to use filters and labels to keep your Gmail inbox organized and easy to use.

An Intro to Labels and Filters
Labels and filters are just a few ways that Gmail can help to keep your messages organized. You can assign rules that are applied to messages as they come in. These rules make a filter, which analyze your incoming messages and ensure that these messages are sent to the right label. These labels allow you to view messages more conveniently, consolidating those that have certain factors in common.

For example, you could create a filter that assigns a particular label to any message that has “Quarterly Reports” in the subject line. That label can then be used to access any and all messages with “Quarterly Reports” in a single, consolidated list.

Creating a Filter
Creating a filter in Gmail is fairly simple.

  • Once in Gmail, click the down arrow in the search bar at the top. This allows you access to greater detail in your search criteria.
  • Fill in the details that you want your filter to pay attention to, whether it is who the email has come from, or if the subject line contains a particular word or phrase.
  • Once your criteria have been established in this window, click in the bottom-right corner of the window, where it says, Create filter with this search.
  • You will be given a list of options, including the option for the message to be automatically ‘starred,’ or marked as important. For our purposes, we are concerned with the option to Apply the label.
  • Next to the ‘Apply the label’ option, there is a drop-down menu labelled Choose label. You have the option to create a new label from here, or select from those you have already made.
  • Once your filter has been properly configured, click the Create Filter button.

Creating a Label
While creating your filter gives you the opportunity to create a label, there are sometimes that you may want to have a label prepared that you can add messages to manually, or to already have one to direct a filter towards. Fortunately, creating a label and adding it to a received message is also fairly simple.

  • In Gmail, click the More option on the left of the screen.
  • From there, click Create new label.
  • Name your label and click Create.

To add this label to a message:

  • Open the appropriate message.
  • At the top, click the Label button. You can also add a label to a group of messages by selecting them before you click the Label button.
  • Select each label to be added. You can also create a new label from this point as well by typing in a new name.

Now you’re ready to take even greater control of your Gmail inbox. For more handy IT tips and tricks, subscribe to the Infracore LLC blog!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, 24 February 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Tag Cloud

Tip of the Week Security Privacy Technology Best Practices Cloud Software Business computing Microsoft Google Windows 10 Backup Network Security Hackers Smartphones Malware Business Hardware Alert Small Business Android Business Continuity Innovation Managed IT Services Browser Data Email Office Hosted Solutions Disaster Recovery Internet Computer VoIP Ransomware Outsourced IT Business Management Computers How To Smartphone Productivity Chrome Cybercrime Efficiency Virtualization Productivity Law Enforcement Telephone Systems Data Backup Mobile Devices User Tips Cloud Computing Miscellaneous App Passwords Health Cybersecurity Collaboration Password Social Media Windows Work/Life Balance IT Services Quick Tips Money Managed IT Services Social Engineering Communications Router Upgrade Hacking Holiday Wi-Fi Data Breach Private Cloud Spam Google Drive Two-factor Authentication HaaS Bring Your Own Device Artificial Intelligence IT Support Office 365 Data Recovery Communication Facebook Windows 10 Office Tips End of Support Remote Computing OneNote IT Management Employer-Employee Relationship Spam Blocking IT Plan Phishing Automobile Internet of Things Operating System Word Unsupported Software Data Management CES Workplace Tips Government Worker Big Data Apps Gadgets Samsung Public Cloud Vulnerability Marketing Battery Electronic Medical Records Server Value Mobile Device Management Microsoft Office History Redundancy Avoiding Downtime Legal Flexibility Keyboard PDF Charger Patch Management Comparison Data Security Mobility Managed Service Provider Scam Remote Monitoring Computer Care Business Intelligence Network Automation Data Storage Saving Money Millennials Frequently Asked Questions Computer Accessories Entertainment USB Public Computer Black Market Evernote Start Menu Firewall Criminal Internet exploMicrosoft Scalability Workforce Excel Bluetooth Troubleshooting Wireless Charging Tools Google Docs Smart Technology Advertising BDR Tip of the week Wireless Cortana Downtime Website Two Factor Authentication webinar Telecommuting Windows Server 2008 Windows 10s Risk Management Root Cause Analysis Safety Google Apps Managed IT Voice over Internet Protocol Software Tips Conferencing Techology Content Management Politics Instant Messaging Remote Work Windows 7 Rootkit Books Bandwidth Workers Botnet BYOD Emails Files Blockchain Hybrid Cloud Identity Theft Flash Training Solid State Drive Meetings Networking Education Infrastructure Travel Multi-Factor Security Save Money HIPAA Loyalty Apple Credit Cards Vendor Management Audit Emergency Current Events Computing Infrastructure Password Manager Trending Physical Security Save Time IT solutions Human Resources SaaS iPhone Fraud Sync Computer Fan Data loss Knowledge Applications Business Mangement Best Practice Relocation IT Support User Error Staff Experience Amazon Cleaning The Internet of Things Screen Mirroring Network Congestion Users Monitor Gmail Mobile Device Specifications HBO Hiring/Firing Content Data Protection Music Assessment Information Technology Search Amazon Web Services Telephony FENG Cast Transportation IT Consultant Virtual Reality Recycling Recovery Digital Signature Video Games Humor Outlook Employer Employee Relationship Settings Audiobook Internet Exlporer Wearable Technology Television How to Online Shopping Skype Benefits Leadership Worker Commute Data storage eWaste Update Encryption WiFi Thank You CrashOverride Congratulations Webinar

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Digital Hold The Case for Hosting Your Phone Solution In-House
24 February 2018
Informative Blog. Thanks a lot for the useful info.
Maria Albert Download the Wrong App and Have More Than Pokémon Fever Infect Your Device
26 September 2017
Occasionally I strive to not concentrate such these kinds of articles and neglect reading like these...
nathan dwyer Your Guide To Mobile Device Management as an SMB
07 September 2017
I come here after quite a while since 2016 and entire this term i have miss the chance to get inform...