Your Office Deserves a Good Cleaning

Your Office Deserves a Good Cleaning

In keeping with the freshly rejuvenated feel that springtime brings, many people take advantage of this energy by doing some much-needed spring cleaning after the long winter months. Why shouldn’t the workplace join in the fun? In this blog, we’ll explain how a fresh and clean office can benefit your employees and your business as a whole - and just as importantly, how to go about tidying up properly.

Why Your Office Needs to Be Kept Clean
Regardless of the industry you operate in, chances are that your business relies on technology solutions in order to function properly. From this conclusion, it can be inferred that if your solutions were to go on the fritz or even break down entirely, you would find yourself experiencing downtime and the associated lack of productivity.

Keeping your solutions and the environment they are stored in clean and organized is key to maintaining their functionality. Without the proper care and maintenance, your technology doesn’t stand a chance for very long, which can (and will) cause no small harm to your business.

To combat these effects, there are plenty of solutions you can deploy to assist you, along with some traditional cleaning methods and basic organizational strategies.

Digital Methods
There are plenty of ways to improve your organizational functionality, starting with your document organization solution. What is the current state of your retained files? Are they well-organized into a hierarchy, such that everyone in the business who needs access can gain it by following the system? Are they fully digitized and backed up, or are they squirreled away in metal boxes that take up valuable real estate? Going paperless is an environmentally conscious and admirable strategy, not to mention a good way to save some capital.

Organizing and Optimizing Your Computer
While you’re occupied with dealing with your file storage and organization, it also doesn’t hurt to take a look at some of your other technology solutions to ensure that everything is as it should be where they are involved. Take, for example, your email solution and its inbox.

It’s no secret that email messages have a tendency to pile up and become unmanageable if left unorganized for too long. By auditing the messages you receive and setting up filters to automate their organization, you can make your inbox largely independent.

As for your desktop and the files found on it, treat the files there as you would the files in your document organization system. Are there any being stored on your individual device that should actually be stored in the company’s shared files? A hierarchy of folders can help you organize any files that are left after those that can be moved to shared resources have been migrated.

Keeping Things Tidy
Of course, what’s a good office cleaning without taking a few workstations and getting rid of any accumulated dust and grime? Have a trusted IT resource open up the devices and give them a thorough cleaning with some canned air, and clean out some of the exterior in the same way. You should also give your network infrastructure the same treatment with duster. Once your computers and servers are cleaned out, it never hurts to rethink your cable management to minimize dust collection and reduce the very real tripping hazard these cables can create.

Finally, you should also participate in some more traditional spring cleaning. Clean your floors and bathrooms, and get rid of any “science experiments” left in the break room refrigerator. This will all make your office environment more comfortable, healthier, and thereby more productive.

What are some of your best cleaning tips? Share them with us in the comments!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, 21 April 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Tag Cloud

Tip of the Week Security Privacy Best Practices Technology Cloud Software Business computing Network Security Microsoft Google Hackers Malware Windows 10 Backup Business Smartphones Android Alert Internet Small Business Managed IT Services Business Continuity Innovation Email Browser Hardware Ransomware Data Office Hosted Solutions Computers Disaster Recovery Smartphone Outsourced IT Business Management User Tips Cloud Computing Productivity Computer Efficiency VoIP Law Enforcement Telephone Systems Data Backup Mobile Devices Cybersecurity How To Cybercrime Virtualization Productivity Chrome Quick Tips Money Social Engineering Managed IT Services Communications Miscellaneous Collaboration App Windows Passwords Work/Life Balance Health Password Social Media IT Services Bring Your Own Device Vulnerability Google Drive Spam Office 365 HaaS Artificial Intelligence Mobile Device Management IT Support Tech Term Data Recovery Two-factor Authentication Data Security Communication Facebook Hacking Holiday Wi-Fi Network Windows 10 Office Tips Router Upgrade Data Protection Apps Phishing Data Breach Private Cloud Gadgets Microsoft Office VPN Public Cloud Samsung Marketing Internet of Things BYOD Legal Charger Keyboard Value CES Patch Management History Redundancy Cleaning Scam Avoiding Downtime Flexibility Mobile Device PDF Computer Care Identity Theft Mobility Managed Service Provider Remote Monitoring Remote Computing Automation Saving Money Automobile Update Comparison Data Storage End of Support OneNote Employer-Employee Relationship Data Management IT Management Worker Spam Blocking Workplace Tips Big Data IT Plan Business Intelligence Operating System Battery Word Unsupported Software Electronic Medical Records Server Government Safety Education Criminal Managed IT Root Cause Analysis Workforce Software Tips Save Money Conferencing Techology Wireless Charging Windows 7 Vendor Management Bandwidth Computing Infrastructure Botnet Google Docs Emergency BDR Save Time Emails Accountants Files Hybrid Cloud Cortana Flash Solid State Drive Networking Applications Travel Website Meetings Telecommuting Best Practice Google Apps Apple Audit Experience Loyalty Current Events Users Content Management Voice over Internet Protocol Remote Work Physical Security Hiring/Firing IT solutions Content Practices Search Workers Sync iPhone Computer Fan Music SaaS Transportation Knowledge Virtual Reality Blockchain Data loss Relocation Employer Employee Relationship IT Support Audiobook Video Games Hosted Computing User Error How to Infrastructure The Internet of Things Wearable Technology Benefits Network Congestion Worker Commute HIPAA Monitor Multi-Factor Security Screen Mirroring Credit Cards HBO Computer Accessories Entertainment Inventory Black Market Information Technology Password Manager Telephony FENG USB Assessment Firewall IT Consultant Human Resources Recovery Trending Cast Internet Exlporer Fraud Outlook Humor Bluetooth Settings Scalability Access Control Business Mangement Skype Troubleshooting Television Smart Technology Leadership Staff Data storage Amazon Frequently Asked Questions Authentication Gmail Start Menu Public Computer Two Factor Authentication Specifications Internet exploMicrosoft Amazon Web Services Excel Risk Management Recycling Tools Digital Signature Advertising Online Shopping Tip of the week Rootkit Politics Instant Messaging Wireless eWaste Downtime Books Millennials webinar Encryption Evernote Windows Server 2008 Training Windows 10s WiFi Webinar Nanotechnology CrashOverride Thank You Congratulations

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Digital Hold The Case for Hosting Your Phone Solution In-House
24 February 2018
Informative Blog. Thanks a lot for the useful info.
Maria Albert Download the Wrong App and Have More Than Pokémon Fever Infect Your Device
26 September 2017
Occasionally I strive to not concentrate such these kinds of articles and neglect reading like these...
nathan dwyer Your Guide To Mobile Device Management as an SMB
07 September 2017
I come here after quite a while since 2016 and entire this term i have miss the chance to get inform...